Because the College recognizes the importance of vacation time for rest, recreation and personal activities, it grants annual paid vacations to its full-time and part time regular employees.
- Full time regular employees become eligible for vacation after completing the orientation period.
- Part-time regular employees who are scheduled to work at least 1560 hours per year are eligible for a prorated amount of vacation dependent on their assigned F.T.E. (full time equivalent). For example, an employee assigned to work 30 hours per week is a .75 FTE and would accrue vacation at 75% of the normal full time rate for that position.
Temporary employees are not eligible for vacation.
The amount of vacation to which an employee is entitled depends upon that employee’s classification and length of service as follows:
Exempt Employees (for those hired on or after 1/1/2006)
All exempt full-time regular employees designated as salaried and, therefore, exempt from overtime laws, will be provided with the following vacation accruals dependent on their length of service with the College. In the chart below, employees earn 10.00 hours per month worked from the first full pay period following their initial hire date to the anniversary of their 5th year of employment. On the 5th anniversary date, the accrual will increase to 13.33 hours per month worked; similarly, on the anniversary date of the 15th year of employment, the accrual will increase to 14.67 hours per month worked:
|Years of Service Completed
||15 days (accrues @10 hours per month worked)
||20 days (accrues @ 13.33 hours per month worked)
||22 days (accrues @ 14.67 hours per month worked)
Exempt Employees (for those hired PRIOR to 1/1/2006)
All exempt full-time regular employees hired prior to 1/1/2006 are provided with an accrual rate of 14.67 hours per month regardless of length of service.
All non-exempt full-time regular employees (hourly paid staff) will be provided with the following vacation accruals dependent on their length of service with the College. In the chart below, employees earn 4.62 hours per pay period worked from the first full pay period following their initial hire date to the anniversary of their 5th year of employment. On the 5th anniversary date, the accrual will increase to 6.15 hours per pay period worked; similarly, on the anniversary date of the 15th year of employment, the accrual will increase to 6.77 hours per pay period worked:
|Yrs. of Service Completed
|0- 5 years
||15 Days (accrues @ 4.62 hrs. per worked pay period)
||20 Days (accrues @ 6.15 hrs. per worked pay period)
||22 Days (accrues @ 6.77 hrs. per worked pay period)
An employee must earn vacation prior to taking it and must request supervisory approval prior to taking any vacation leave.
Vacation schedules are to be requested of your immediate supervisor as far in advance as possible but not less than 5 work days before the expected absence. Where possible, the College will schedule vacations as requested by the employee, unless needs of the College and the particular department intervene. Vacation requests for certain time periods, i.e., holidays, semester break periods, etc. may be granted when possible given the needs of the department and after consideration of the other employees in that particular work group.
Temporary COVID-19 Policy Change - Because a number of employees are bumping into the limit of vacation accrual and many have had to cancel vacation plans, the AC has approved (effective 7/1/2020) an increase to the vacation accrual limit from 240 hours to 280 hours for a period of two years, i.e. through June 30, 2022. The payout limit for an employee leaving employment remains at 240 hours.
Vacation may be taken as time accrues at any point during the year. A maximum of 30 days [equivalent to 240 hours] of accrued vacation leave may be carried over at any given time. Vacation leave ceases to accrue when the employee reaches 240 vacation hours according to the payroll system computation and will not commence again until the employee vacation balance is again below 240 hours.
Pay in Lieu of Vacation
No payments will be made in lieu of taking vacation, except for accrued unused vacation leave at the time of an employee’s separation from the College.
Holiday Within Vacation Period
In the event that a holiday observed by the College falls within an employee’s scheduled vacation period, the holiday does not count as a vacation day.
Vacation for Terminating Employees
Employees terminating employment for any reason are entitled to payment for all accrued unused vacation time, provided all timesheets have been submitted to the Payroll Office. Payment for these hours will be made at the employee’s current rate of pay at the time of termination.
Revised Policy Effective: 01-01-06